Email us at: hello@htsfarms.ng Call Us on: 08151767639 | 09066303905

Privacy Policy

HTS FARMS LIMITED 

Privacy Policy 

About this Policy

The purpose of this privacy policy is to:

  • Clearly communicate the personal information handling practices of HTS Farms Limited
  • Enhance the transparency of the Company’s operations, and
  • Give individuals a better and more complete understanding of the sort of personal information the Company holds, and the way the company handles that information.

If you wish to make any comments or suggestions about the privacy policy, you can do so by contacting our support service via:

Email: hello@htsfarms.ng

Phone Number: 09066303905

This privacy policy applies to HTS Farms Limited and to offices which the Company assists in complying with the Data Protection Regulation and other communication law in Nigeria.  Please contact the Company if you have any queries regarding the application of this policy.

This privacy policy is reviewed and updated annually.

HTS Obligations under the Law

This privacy policy sets out how HTS Farms Limited complies with its obligations under the Law and how individuals may access and correct personal information held about them.

The kinds of personal information collected and held by HTS Farms Limited

The Company collects and holds a variety of personal information. This information can include:

 

Information Type Description
Personal

Information

·         Name

·         Age or birth date and gender

·         Contact details (including address, phone, facsimile number, and email addresses)

·         Bank account details particularly where order for products are been made

·         The products and services you have purchased or which you have enquired about, together with any additional information necessary to deliver those products and services and to respond to your enquiries

·         Opinions

Sensitive

information

(a subset of

Personal

information)

·         Racial or ethnic origin

·         Health or genetic information in order to medically advise when ordering our farm produce.

 

Dealing with the Company without being identified or using a pseudonym

HTS Farms Limited will only allow you to remain anonymous or use a pseudonym if you wish, where you do not have to identify yourself or when you seek general information about our products and enquiries.

 

How HTS Farms Limited collects and holds your personal information

How the Company collects your personal information?

The Company will generally collect your personal information directly from you, unless it is unreasonable or impracticable to do so. There may be times when the Company may collect personal information from your authorized agent or a third party.

Unsolicited personal information is also provided to the Company from time to time by individuals (or other entities).

Other entities that may collect your personal information on behalf of HTS Farms Limited.

The Company may also collect your personal information from individuals or organizations acting on behalf of the Company, including those such as contracted service providers.

Methods of collection

HTS Farms Limited collects personal information through a range of channels, including (but not limited to):

  • Paper and electronic forms
  • Databases
  • Telephone, facsimile and written correspondence (including emails) Company’s websites (including online portals)
  • Online services

At or before the time the Company collects your personal information (or as soon as practicable afterwards), the Company will provide you with a privacy notice unless, it is unreasonable or impractical to do so.

Information collected through our website and online services.

A variety of information is collected using the Company’s website and online services. Some of this may be personal information, which is summarized in the table below:

 

Information  Type Treatment
Emails and electronic forms The Company’s servers may record your email address if you send the company a message online. Your email address will not be added to a mailing list unless you have provided it to the Company in order to subscribe to one of our subscription services.

Where you choose to send the Company a completed electronic form that includes your personal details, the Company collects personal information such as your name, address and email address. The information collected by email or electronic forms will be used only for the purpose for which you provided it, unless an exception applies.  For those who do not wish to use the internet to transmit information, the Company provides alternative ways of providing information. For  example, forms may be printed (or obtained in hard copy) and submitted  at the office.

Payment  Information If you choose to pay for a service or product using secure credit card payment facilities available on the Company’s website, you will be asked to provide your credit card details. Credit card details are encrypted from the moment they are entered into an electronic form. All other information entered into an electronic form will be encrypted upon submission to the Company.

 

The Company stores encrypted credit card details only until the industry  standard charge back period has expired (currently 10 months).

 

Clickstream Data The Company makes a record of your visit to the website and logs the  following information for statistical purposes: the user’s Internet  Protocol (IP) address, the date and time of the visit to the site, the web pages and products accessed, the previous site visited, as well as the user’s web browser and operating system.
Google Analytics In addition to web server logs, the Company’s website also uses Google Analytics, a web analytics service provided by Google Incorporated (Google). Reports obtained from Google Analytics are used to help improve the Company’s website. Google Analytics uses ‘cookies’ to help analyze how users use the site.

The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States of America. Google will use this information for the purpose of evaluating your use of the Company’s website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google.

By using the Company’s website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.  Please refer to Google’s privacy policy for further information.

MailChimp The Company uses MailChimp to provide online tools to create, send and manage emails for the purposes of distributing Company newsletters and similar communications.

MailChimp may collect personal information, such as distribution lists that contain email addresses, and other information relating to those email addresses.

For further information about the type of personal information MailChimp collects, refer to the MailChimp Privacy Policy available at:  https://mailchimp.com/legal/privacy/

The Company is required to inform you that by subscribing to one of our email newsletters:

·         You consent to your personal information being collected, used disclosed and stored as set out in MailChimp’s Privacy Policy and agree to abide by MailChimp’s Terms of Use.

·         You understand and acknowledge that this service utilises a MailChimp platform, which is located in the USA and relevant legislation of the USA will apply.

·         You understand and acknowledge that MailChimp is not subject to the certain laws and you will not be able to seek redress under such laws but will need to seek redress under the laws of the USA.

You can opt out of the Company’s mailing list if you choose the  ‘unsubscribe’ service provided by MailChimp in every email, or by contacting https://www.awe.gov.au/about/contact

You can also disable or refuse cookies or disable Flash player; however,  you may not be able to use the services provided by MailChimp if  cookies are disabled.

 

 

 

How the Company holds your personal information?

The Company is considered to ‘hold’ your personal information where it:

  • Physically possesses a record containing your personal information, or
  • Has the right or power to deal with the information, even if it does not physically possess it (such as where the personal information is stored on servers owned or operated by a third party, to which the Company has access to, or in archived files).

Storage and security

The Company holds personal information in a range of paper and electronic based records.  Personal information is held in accordance with the collection and security requirements of the APPs, and the Company’s own policies and procedures.

Personal information held by third parties

Under the Law, the Company is required to take measures to ensure that when your personal information is to be held by a third party, that the third party complies with the same privacy requirements applicable to the Company.

 

The Company has privacy clauses in all its legal documents, including funding deeds, services and contracts. This is to ensure third parties that the Company deals with are required to handle personal information in accordance with the APPs.

Retention and destruction of personal information

The Company will take reasonable steps to destroy or de-identify your personal information if the Company no longer needs it for any purpose for which the information may be used or disclosed, unless:

  • It is contained in a Commonwealth record, or
  • The Company is required by law or a court/tribunal order to retain the information.

Purposes for which the Company collects, holds, uses and discloses your personal information

The purpose for the Company collecting your personal information is important as it limits how the Company can use and disclose your personal information. Unless an exception under the Law applies, the Company will:

  • Only use or disclose your personal information for the purpose it was collected, and notify you of this purpose at the time of collection, or as soon as practicable after collection.
  • Only use or disclose your personal information for another purpose where it is able to do so in accordance with the Law.

There are a number of general purposes for which the Company may collect your personal information. The table below outlines the purposes for which personal information is typically collected, including information about how personal information may be used and disclosed consistent with that purpose. It also includes some brief information regarding how the Company restricts access to your personal information.

 

Purpose of collection Use and disclosure
To manage the Company’s workforce in  term of service delivery and related  purposes. Personal information may be disclosed to  relevant officers in the Company to enable us  provide you with access to our service.
To communicate, maintain and provide  information to interested parties who  contact the Company regarding order,  contracts, and other services. Personal information may be disclosed to third  parties who manage or maintain the project on  behalf of the Company.
To maintain information details relating to  permits, intentions, licensing, financial  processes or approving applications for  domestic, imported or exported plant, food,  animal or biological goods. Personal information will be used for the approval of applications or licenses, the  decision maker will have access to the relevant  personal information. Personal information  may be disclosed on the Company’s website or  to other overseas entities.
To provide stakeholders and other interested  parties copies of Company information,  publications and newsletters. Personal information may be disclosed to third  parties who undertake mail out services on  behalf of the Company.
Company submissions Personal information will be used to maintain contact information to allow for follow up or dissemination of submissions made to the Company. Personal information may be published on the Company’s website.
To maintain information and contact details  for the purposes of auditing, compliance,  cost recovery, regulatory purposes, leasing,  levies, inspections, enforcement activities,  investigations (legal / non-legal) and  financial dealings. In some circumstances personal information may be published on the Company’s website or disclosed to third parties (private and statutory organizations) in line with legislation and the requirements of the Law. Enforcement and investigative activities may include the disclosure of personal information to other relevant Commonwealth and State based enforcement agencies, as well as the

Commonwealth’s legal advisors.

To provide information or respond to any complaints, compliments or enquiries (including social media). Personal information may be disclosed to other  portfolio agencies.
To undertake research, surveys and reports of agricultural activities and businesses. Personal information may be disclosed to other portfolio agencies.

 

How you can complain about the handling of your personal information and how the complaint will be managed

You can make a complaint if you believe the Company has interfered with your privacy. An act or practice of the Company is an interference with your privacy if it breaches the APPs in relation to your personal information or if it breaches a registered APP code that binds the Company in relation to your personal information.

Breaches can be caused by a variety of factors, affect different types of personal information and give rise to a range of actual or potential harm to individuals. Consequently, there is no single way of managing a breach. Each breach will need to be dealt with on a case-by-case basis.

How to make a complaint?

If you believe the Company has interfered with your privacy you can contact the Company to make a complaint.

In order to be able to fully assess your complaint, the Company would prefer that you make your complaint in writing. This can be done by email to hello@htsfarms.ng

Please note that if you do not provide sufficient information, the Company may not be able to fully assess and respond to your complaint.

The Company is committed to an efficient, considered and fair resolution of concerns or complaints. All complaints are taken seriously and you can expect to be treated fairly and equitably.

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